AI reads your documents
Upload any COI, license, or permit and CertiTrack extracts the expiration date automatically, in seconds, not minutes. Works on scanned, photographed, and digitally generated documents.
Still tracking vendor insurance in a spreadsheet?
Vendor compliance tracking. Without the spreadsheet.
CertiTrack automatically extracts expiration dates from vendor documents, sends reminders before anything lapses, and gives vendors a portal to upload their own paperwork. So you stop chasing and start managing.
Built for operations teams in construction, property management, healthcare, and manufacturing.
- AI reads a certificate in seconds
- Reminders at 90 / 60 / 30 / 7 days
- Vendors upload with no account
The real cost
A missed renewal isn't an inconvenience. It's a liability.
Most operations teams track vendor certificates in a spreadsheet: manually entering expiration dates, setting calendar reminders, and emailing subs when they remember.
When something slips through, the consequences are real: project shutdowns, failed audits, uninsured vendors on site, and fines that can cost far more than the software.
The problem isn't that your team is careless. It's that spreadsheets don't send alerts.
Why teams choose CertiTrack
Everything you need to stay compliant.
Reminders that run themselves
Automated email alerts go out at 90, 60, 30, and 7 days before anything expires, to you and directly to your vendors. Set it once. No calendar reminders. No manual follow-up.
Know your compliance standing
CertiTrack keeps an up-to-date compliance score for every vendor, so you can see at a glance who's current, who's expiring, and who needs attention before your next audit.
Vendors upload their own documents
Send any vendor a secure, time-limited link. They upload their updated certificate directly. No account required. You get notified when it arrives. The chasing stops.
Know before you pay
Log what you owe each vendor. Before you mark a payment paid, CertiTrack checks their documents and warns you if their insurance or license has lapsed, so you can hold the payment until they're covered again.
Your documents stay private
Documents are stored in private cloud storage, never at a public address. Each time someone on your team opens one, CertiTrack checks they're signed in to your company and issues a link that stops working after five minutes.
The process
How it works
- 1
Add your vendors and upload their documents
Add your vendors and upload their certificates, licenses, and permits, or send vendors a portal link and let them do it themselves.
- 2
AI extracts and tracks every expiration date
CertiTrack reads each document, pulls the expiration date, and adds it to your compliance dashboard automatically. No manual data entry required.
- 3
Reminders go out. You stay ahead.
Automated alerts reach you and your vendors at 90, 60, 30, and 7 days before anything expires. Your compliance score updates as renewed documents come in and are confirmed.
Know before you pay
Don't pay a vendor whose insurance has lapsed.
Paying an uninsured vendor can leave your company holding the claim if something goes wrong on the job. CertiTrack keeps payments and compliance in one place and stops you at the moment it matters: right before you pay.
Start freeIndustries
Built for your industry
Pick your industry when you sign up and CertiTrack sets up the document types your vendors usually need.
Why this exists
Built for operations teams
Many construction and property management teams still track vendors in a spreadsheet, and many have a story about the renewal that slipped through. CertiTrack is built for those teams: AI reads the certificate, reminders go out on their own, and vendors upload their own renewals. Set it up yourself, start free, and grow into a paid plan when you need to. Built for teams with 10 to 100 vendors and no compliance department.
- To start
- $0
- Accounts your vendors need to upload
- 0
- Reminder schedule, in days
- 90/60/30/7
Get started
Stop finding out about expired certificates the hard way.
Plans start free. No credit card required. CertiTrack takes vendor compliance tracking off your plate so nothing slips through. The Professional plan at $49/month covers most teams managing up to 50 vendors.