Dozens of small vendors, one inbox
Each property has its own roster of vendors and each one sends paperwork differently. CertiTrack keeps every certificate, license, and inspection in one list you can search and filter.
For property and facilities managers
Every vendor on your properties, insured and up to date.
Landscapers, cleaners, elevator techs, pest control, and the plumber who comes at 2 a.m. all need current insurance and licenses before they set foot on your property. CertiTrack keeps the paperwork current without a binder or a spreadsheet.
Vendors property management teams track
- Maintenance and handyman services
- Landscaping and snow removal
- Cleaning and janitorial
- Elevator, fire, and security contractors
- Pest control
What CertiTrack takes off your plate
Inspections and certificates on different clocks
Elevator certificates, fire safety inspections, and insurance policies all renew on their own schedules. CertiTrack tracks each date separately and warns you well ahead of each one.
Chasing vendors for renewals
Instead of emailing every vendor yourself, CertiTrack sends the reminders and a secure upload link. When the renewal arrives, you get an email, confirm the details, and the vendor’s status updates.
Set up for you
The documents property management vendors need
Choose property management when you sign up and CertiTrack adds these document types automatically. You can add or remove types any time.
Usually required
- General Liability Insurance
- Workers Compensation Insurance
- Property Insurance
- Contractor License
- Business License
- Elevator Certificate
- Fire Safety Inspection
- Lead/Asbestos Disclosure
Also tracked
- Pest Control License
- Auto Insurance
- Professional Liability Insurance
- W-9 Form
How it works
- 1
List your vendors
Start with the vendors you call most. A name and email is enough to add each one.
- 2
Request what you need
Pick the documents and send one secure link. The vendor uploads everything in a single visit.
- 3
Stay ahead of renewals
Each document gets its own reminders, so an elevator certificate and a liability policy never get mixed up.
Property management questions
Can I track elevator certificates and fire inspections, not just insurance?
Yes. When you choose property management as your industry, CertiTrack adds document types like elevator certificates, fire safety inspections, and pest control licenses alongside insurance.
Do vendors need a CertiTrack account?
No. Vendors upload through a secure link that expires after the time you choose, from 24 hours to 7 days.
Will my team know when a vendor uploads a renewal?
Yes. Your team can get an email when a vendor uploads documents, and you can turn that on or off in your notification settings.
What does it cost?
Start free with up to 5 vendors. Professional is $49 a month for up to 50 vendors, and Business is $149 a month for up to 200.
Start tracking your property management vendors today.
Free for up to 5 vendors. No credit card required.