Agreements that are easy to lose track of
A signed business associate agreement does little good if nobody can find it. Store each vendor’s BAA with the rest of their documents, so it is there when someone asks.
For clinics, practices, and healthcare operations
Vendor paperwork for healthcare, tracked and current.
Healthcare vendors bring more than an insurance certificate: business associate agreements, professional licenses, background checks, and certifications that each expire on their own date. CertiTrack keeps all of them in one place and tells you before any of them lapse.
Vendors healthcare teams track
- Medical equipment and supply vendors
- Contracted clinicians and therapists
- Billing and IT service providers
- Cleaning and facilities vendors
What CertiTrack takes off your plate
Licenses and certifications expire quietly
Professional licenses, DEA registrations, and CPR certifications each run on their own cycle. CertiTrack reads the dates and sends reminders at 90, 60, 30, and 7 days.
Spreadsheets with no audit trail
Every document keeps its upload history and activity, so you can see who added it, when it was confirmed, and when reminders went out.
Set up for you
The documents healthcare vendors need
Choose healthcare when you sign up and CertiTrack adds these document types automatically. You can add or remove types any time.
Usually required
- Professional Liability Insurance
- General Liability Insurance
- Professional License
- HIPAA Compliance Certificate
- Business Associate Agreement
Also tracked
- DEA License
- CPR Certification
- Background Check
- W-9 Form
How it works
- 1
Add your vendors
Add contracted providers and suppliers with a name and email. Set a risk level for the ones that matter most.
- 2
Gather their documents
Upload what you already have, or send a secure link and let each vendor upload their own.
- 3
Know where you stand
Each vendor gets a compliance score, and the dashboard shows what is expiring this month across everyone.
Healthcare questions
Can I store business associate agreements in CertiTrack?
Yes. When you choose healthcare as your industry, CertiTrack adds document types like business associate agreements, HIPAA compliance certificates, and professional licenses.
Does CertiTrack make my organization HIPAA compliant?
No. CertiTrack helps you keep vendor documents organized and current. Compliance with HIPAA depends on your own policies and agreements; talk to your compliance or legal advisor about your obligations.
Can contracted clinicians upload their own licenses?
Yes. Send them a secure link and they can upload their license, certifications, and insurance from any device, with no account needed. You review each one before it counts.
Is there a free plan?
Yes. The Free plan covers 5 vendors with no credit card required. Paid plans start at $49 a month.
Start tracking your healthcare vendors today.
Free for up to 5 vendors. No credit card required.